The Non-Catalog order feature allows users with the Buyer role to manually create a requisition for items or services not found in a supplier's electronic catalog.
Eligibility and Prerequisites
User Role: Only users with the Buyer role can create and submit a non-catalog order.
Community and Supplier Settings: The option must be enabled by both the community and the supplier.
Lite Suppliers: For Lite suppliers without a catalog, this is the only option to submit orders.
Premium Suppliers: Some Premium Suppliers, whose entire product offering is contained within their external eStore catalog, do not allow non-catalog orders. For these suppliers, the option to create a non-catalog item will not be visible.
Administration: Community Administrators can enable the Allow Non-Catalog Purchasing setting. Suppliers can also enable the Allow Non-Catalog items setting in their Configure Store.
Procedure to Create a Non-Catalog Order
Go to the
Marketplacemodule > select the Create dropdown > click Non-Catalog.
The Create a Non-Catalog Item screen will populate.
Select the desired supplier.
Insert required information marked with a red asterisk. Required fields vary based on community and supplier settings.
Required and Optional Fields
| Field Name | Details |
|---|---|
| Item Name | The name of the item or service being purchased. |
| Quantity | The number of units being purchased. |
| Unit Price | Specify the unit price excluding tax. The system will calculate the tax amount. |
| Use Estimated Price |
Check this box if the exact price is unknown. The user will then be prompted to enter an estimated price range instead of a unit price. For additional details, refer to help article Price Range Items (Estimated Price Items). |
| Unit of Measure | The unit used to define the item quantity (e.g., each, box, hours). |
| Item Type | Either Non-Catalog Item or Non-Catalog. |
| Category |
Used for classification (refer to UNSPSC). The category is determined by the following hierarchy: 1. The category from the roundtrip (if applicable). 2. The community's default category set for the supplier under supplier settings. 3. If neither applies, an AI recommendation is provided, which the user can opt into by selecting Use this Category. For more information on how to use categories, refer to Unimarket Product Categorization (UNSPSC). |
| Description, Product Code (SKU), or Manufacturer Part ID | Optional fields used to provide important details to ensure the correct item or service is ordered. |
Adding Non-Catalog Items to Cart and Checkout
Once the form is completed, select Add to Cart. To add more items for the same supplier, repeat the instructions.
All desired items are added to the Shopping Cart.
Click the Shopping Cart icon (in the upper right corner) when ready to checkout.
Shopping Cart Options
On the Shopping Cart screen, users can manage the non-catalog item(s):
Edit: Select Edit to change any information (editing is also possible on the Checkout screen).
Details: Select Details to view a pop-up box with the entered information.
Move: Use the Move dropdown to move the item(s) to an existing Incomplete Requisition.
Remove: Select Remove to take the item out of the cart.
Checkout: Click Checkout to proceed to the Checkout screen.
What's Next/Related
You can view the short video on how to create a non-catalog order: