Report Type - Time From Order to Fully Received

  • Updated

The Time From Order to Fully Received report is a key performance indicator (KPI) tool. It measures the duration between the initial creation of a Purchase Order and the final "Fully Received" status of its line items. Providing insight into supply chain speed and internal processing efficiency.

 

Purpose of the Report

This report allows Procurement and Operations teams to:

  • Measure Supplier Lead Times: Identify how long it takes for specific vendors to fulfill orders completely.
  • Monitor Internal Efficiency: See how quickly users are logging receipts once goods arrive.
  • Identify Bottlenecks: Spot trends where certain product categories or suppliers consistently experience delays.
  • Sample report: Time From Order to Fully Received Example

 

Report Logic and Scope

To provide accurate cycle-time data, the report applies the following logic:

  • Inclusions: Only includes line items that have reached a "Fully Received" status, within the selected date range.
  • Exclusions: This report excludes line items that have partial receiving, no receiving, or are still in an "Open" receiving state.

 

How to Interpret the Data

The most important column in this report is the Calculation of Receipting Days.

  • High Day Count / High-Performance Supplier: If you know a supplier delivers quickly but the "Receipting Days" count is high. It may indicate that your internal users are forgetting to log receipts in Unimarket until much later.
  • High Day Count / Specific Supplier: If the count is high for a specific vendor across multiple orders. This is data-backed evidence for a performance review or a discussion regarding lead-time expectations.

 

Best Practices

  • Quarterly Reviews: Run this report quarterly to compare supplier performance over time.
  • Filter by Buyer: Use the "Buyer Name" to identify departments that may need a reminder to complete their "Desktop Receiving" more promptly.
  • Lead Time Baseline: Use the average "Calculation of Receipting Days" to set realistic delivery expectations for stakeholders during the requisition process.

 

Report Columns and Definitions

Column Name Description
Order Number The unique identifier for the Purchase Order.
Order Created Date The date the PO was officially issued to the supplier.
Order Line Number The specific line item on the PO being measured.
Order Line Quantity The total quantity originally requested.
Receiving State Confirms the line is "Fully Received."
Received Quantity The final quantity recorded in the receipt.
Receipting Date The date the user recorded the final receipt, in Unimarket.
Calculation of Receipting Days The number of days elapsed between the Order Created Date and the Receipting Date.
Financials Unit Price, Subtotal, Tax, and Total value of the line item.
Buyer Name The user who initiated the order.
Supplier The vendor responsible for the delivery.