The Invoice Items Pending Receiving report is a critical tool for accounts payable and receiving departments. It identifies potential "bottlenecks" where an invoice has been received from a supplier. But the corresponding items have not yet been marked as "Received" in the system.
Purpose of the Report
- Identify orders that require internal follow-up to confirm delivery.
- Assist in month-end accruals by identifying liabilities that have been invoiced but not yet officially "received."
- Streamline the matching process by highlighting missing receipts.
- Sample report: Invoice Items Pending Receiving Example
Best Practices
- Weekly Audits: Run this report weekly to ensure your staff is staying on top of "Desktop Receiving," which prevents delays in supplier payments.
- Filter by Date: Use the Invoice Date column to prioritize the oldest pending items first, as these are most likely to affect payment terms and discounts.
- Communication: Use the Buyer Name and On Behalf Of columns to contact the relevant staff members and prompt them to complete the receiving process in Unimarket.
Included Columns
| Column Name | Description |
| On Behalf Of | The user for whom the order was placed. |
| Order Number | The unique identifier for the Purchase Order. |
| Order Date | The date the original PO was created. |
| Order Type | The category of the order (e.g., Standard, Blanket). |
| Buyer Name | The primary user associated with the order. |
| Supplier ID / Name | The registered vendor information. |
| Invoice Number | The specific invoice associated with the pending items. |
| Invoice Line Number | The specific line on the invoice awaiting a receipt. |
| Amount / Currency | The financial value of the pending line item. |
| Invoice Created Date | When the invoice was entered into Unimarket. |
| Invoice Date | The date printed on the physical invoice. |
| Creator | The user who entered or uploaded the invoice. |
| Supplier Created | Indicates if the invoice was submitted via the Supplier Portal. |