When a supplier uploads a new hosted catalog, Unimarket triggers a notification. To ensure, the content is reviewed and assigned correctly before it goes live, in the Marketplace.
Notifications and Function
When a new catalog is uploaded, an email notification is sent to:
The email address assigned to the Community's Supplier Comments field.
All users with the Catalog Reviewer role.
Catalog Reviewers and Community Administrators are responsible for reviewing these catalogs and assigning the necessary Buyer Groups.
Visibility: A catalog will not be visible to buyers in the Marketplace until at least one Buyer Group is assigned. If the Catalog Approval setting is enabled for your community, you must also follow the specific Catalog Approval process.
Navigating the Manage Catalogs Screen
To access and manage catalogs, go to the Administration module and select Catalogs.
Searching and Filtering
Use the Filters button to narrow down catalogs using the following key fields:
| Field | Description |
|---|---|
| Availability |
Needs Buyer Groups: Action required to assign access. Open: Live and available to assigned groups. Declined: Rejected by Admin. Expired: Past its end date. |
| Review State |
New Catalog: Requires initial review/assignment. Accepted: Currently live. Accepted (New Draft): Supplier has submitted updates to a live catalog. |
Manage Catalogs
The Manage Catalogs screen provides a high-level overview of your supplier relationships and catalog health. Use the table below to understand the data displayed in each column:
| Column Header | Description |
|---|---|
| Catalog Name | The specific name assigned to the catalog by the supplier. |
| Supplier | The official name of the vendor as it appears on their Unimarket profile. |
| Type | The classification of the catalog: Standard/Hosted (stored in Unimarket) or Roundtrip (Punchout to supplier website). |
| Catalog Tag | Custom labels created by your Community to categorize or group specific catalogs. |
| Updated On | The most recent date the supplier created the catalog or submitted an update. |
| Review State | The current workflow stage (e.g., New Catalog, Accepted, or Accepted (New Draft)). |
| Availability | Indicates if the catalog is live (Open), hidden (Needs Buyer Group), Declined, or Expired. |
Assigning Buyer Groups and Tags
To ensure the right users can see the catalog, you must assign it to a Buyer Group.
Go to the Administration module > Catalogs.
Filter Availability by Needs Buyer Groups and click Apply Filter.
For the desired catalog, click Actions > Settings.
In the Buyer Group field, select the appropriate group. You can also assign Catalog Tags here for better organization.
Click Save.
Communicating with Suppliers
You can message suppliers directly regarding their catalogs (e.g., to request price changes or clarify item details).
From the Manage Catalogs screen, click on the Catalog Name.
Select the Comments tab and click +Add Comment.
Optionally use Mentioned users to tag specific community colleagues.
Type your message and click Send.
Note: Replies are sent to the email addresses defined in the Community and Supplier profile comment fields.
Exporting Catalog Data for Review
Exporting is the best way to perform a detailed audit or compare changes.
Exporting Active Products (The Live Catalog)
Filter the Manage Catalogs screen by Review State: Accepted.
Click the Catalog Name and select More Actions > Export Active Products.
Click the "here" hyperlink in the pop-up to go to Background Jobs.
Once the status is Finished, click Download.
Exporting Draft Products (The Pending Updates)
This is useful for comparing a supplier's proposed changes against the current version.
Filter by Review State: Accepted (New Draft).
Click the Catalog Name and select More Actions > Export Draft Products.
Download the file from the Background Jobs screen.
Once the status is Finished, click Download.