Payment Enclosures/Endorsements of Supplier Checks

  • Updated

Payment Enclosures are additional documents or items included with a financial payment. They typically consist of an invoice copy, a payment remittance advice slip, or an account number reference sent to a vendor so the payment is credited

Payment Endorsements are signatures or instructions written on the back of a paper check or negotiable instrument that authorize a bank to cash, deposit, or transfer the funds to another person.

 

Who Provides a Payment Enclosure?

Currently, customers who submit invoices via sFTP are unable to submit payment enclosures.

Customers who manually upload invoices into Finexio, can provide the payment enclosure to be included with the supplier checks. 

When submitting invoices through the Finexio Portal, supporting documentation (such as statements, purchase orders, or receipts) can be attached on behalf of the supplier.

 

File Requirements

  • File Format: All attached documents must be in PDF format.

  • Page Size: PDFs must be sized to 8.5 x 11 inches (Letter size) only.

  • Maximum Pages per Check Remittance: A single check remittance can include up to 11 pages of printed materials in one envelope.

    • Up to 11 pages of remittance information or supporting documentation can be included with a single mailed payment. If more than 11 pages are submitted, any additional pages beyond the first 11 will be sent separately to the supplier's remittance email address, if one is available.

 

Upload Payment File & Additional Documents

  1. Log into the Finexio Portal.

  2. Select Files (on the left side panel).

  3. Click the plus icon () on the right upper side.

  4. Upload your Payment file. If any error occurs, please reconcile the file and re-upload

  5. Once the file has successfully loaded, select Upload PDF.

    • Please note that all additional documentation must be submitted in PDF format.

 

Upload Additional Documents after Payment File Successfully Uploaded

  1. Log into the Finexio Portal.

  2. Select Files (on the left side panel).

  3. Locate the Payment Run file that successfully uploaded.

  4. If there are no errors to correct and additional documentation needs to be added to a submitted invoice. Scroll to the right to locate 

  5. Select the link and upload the supporting files. Please note that all additional documentation must be submitted in PDF format.

 

Who Provides a Payment Endorsement?

Finexio or customers do not provide payment endorsements with supplier checks. Suppliers can reach out to their banking institution for a .pdf document of the check's endorsement.

 

Can Customers Obtain the Payment Endorsement of a Supplier's check?

  • Yes. Customer can view the payment endorsement of paper checks issued to suppliers. 
  1. Log into Finexio's portal > and click Client Reporting (on the left side panel).
  2. Select Invoices tab (bottom of screen) 

 

  1. Click the dropdown in the applicable filter field
  2. In the specific search field, enter the specific information.
  3. Check the applicable box.
  4. Select the desired invoice.
  5. Click View Payment Details (bottom right of screen)

 

  1. In the Payment Status header, locate the status Settled
  2. In the Check Image column, click on the link icon (). To view the check image and details.