Budgets functionality is an add-on feature within the Purchasing space. Please contact your Customer Success Manager if you would like to explore this function and enabled in your Community. 

When enabled, a Community will be able to define Cost Centers (a subset of the Account Code Format), and allocate budget for a specified date range. 

Note: The validation is entirely warning-based, and will provide the Buyer with visibility if purchases exceeds any budget set. It will not prevent them from making any purchases.

Financial Hierarchy

Once Budget is enabled, the Account Code settings will have the new option to 'Create Financial Hierarchy' and this allows the set-up of the financial tiers where the Budget could be managed against the Account Code segments.

In this example, we will allocate budgets for Teams for a given Branch.

Validation Rules of Financial Hierarchy

There are validation rules in place when configuring the Financial Hierarcy.

• If any part of the Account code is hierarchical, then the entire Account Code format cannot be used for Budgets. 

• If any part is either Optional or Regex, then that specific part cannot be used for the Financial Hierarchy.

  • other parts can still be used to build out the Financial Hierarchy.

  • In case all parts are a combination of Optional & Regex, then there’ll be no option for Financial Hierarchy.