When a Release Order is created against a Blanket Order, the funds are immediately committed to that specific release. If that Release Order is subsequently closed (e.g., the order was cancelled or the service wasn't needed) without being invoiced, those funds stay "attached" to the closed release.

Important Note: Unimarket logic does not automatically return closed-but-uninvoiced funds to the original Blanket Order pool.

Resolution: Manual Reconciliation Process

To restore the budget availability, actions must be taken in both Unimarket and your ERP (e.g., Banner).

Phase 1: In Unimarket (Adjust the Blanket Order)

Because the "available balance" on the Blanket Order is a calculated field based on the total value minus releases, you must manually adjust the Blanket Order to reflect the returned funds.

1. Locate the Blanket Order: Go to Transactions > Blankets and find the relevant order.
2. Edit the Blanket Order: Select Change Blanket (or Edit depending on your permissions).
3. Increase the Value: Increase the total value of the Blanket Order by the amount of the closed release order.
   • Example: If the Blanket was $10,000 and you closed a $500 release, you may need to increase the total to $10,500 to "offset" the $500 that is now locked in the closed release.
4. Add a Comment: In the Change History/Comments, explicitly state: "Increasing blanket value by $[Amount] to account for funds released from closed/uninvoiced Release Order #[Number]."
5. Re-approve: The blanket will route for approval based on your community's change order rules.

Phase 2: In the ERP (Adjust the Encumbrance)

Closing a Release Order in Unimarket does not always send a "disencumber" command to the ERP, especially if the release wasn't fully processed.

1. Check the Encumbrance: Log into your ERP and check the status of the PO associated, with the Release Order.
2. Manual Liquidate: If the encumbrance is still sitting on the Release PO, your Finance team must manually liquidate (zero out) the remaining encumbrance.
3. Verify FOAPAL/Budget: Ensure the funds have returned to the general budget line (the "Pool"). So they are available for future release orders.

Prevention & Best Practices

• Don't Close, Cancel: If a release order is created in error and hasn't been sent to the supplier, try to Cancel it rather than Close it. Depending on your configuration, cancellations may handle fund reversals more cleanly.
• Monthly Audits: We recommend running a "Release Order vs. Invoice" report monthly to identify Blanket Orders with large gaps between "Released" and "Invoiced" amounts.
• Final Close: When a Blanket Order is permanently finished, use the Close Blanket feature to release all remaining encumbrances globally.

Technical Note: Unimarket treats every Release Order as a separate legal and financial commitment. Once funds move from the "Blanket" state to the "Release" state, they are governed by the lifecycle of that specific Purchase Order.