In Unimarket, Community Administrators have the authority to remove attachments from various documents like Requisitions, Orders, and Invoices. This is useful for clearing sensitive information or correcting errors.
Important Rules for Deletion
Permanence: Once an attachment is deleted, it is removed from the Unimarket servers and is no longer accessible.
Supplier Invoices: If a supplier uploaded the attachment on an invoice they created, only the supplier can remove it.
Size Limits: Each document (Requisition, Order, or Invoice) has a total attachment size limit of 50 MB.
How to Delete an Attachment
Locate the Document: Find the specific Requisition, Order, or Invoice you need to modify.
Find the Attachment: Go to the Attachments field where the files are listed.
Delete: Click the blue trashcan icon next to the specific file.
Provide Reason: A pop-up box will appear. You must enter a message in the Reason field to explain why the file is being removed.
Auditing and History
Unimarket maintains transparency by keeping a record of the deletion even though the file itself is gone.
Audit Trail: You can view the history of the original attachment by hovering over the encircled "i" icon.
Visibility: This ensures that for auditing purposes, there is a clear record of who deleted the file, when it was deleted, and the reason provided.