This guide provides a centralized reference for all automated email communications sent by Unimarket. These notifications ensure that buyers, approvers, and suppliers stay informed at every stage of the procurement lifecycle.
| Purpose/Trigger | Sender | Recipients | |
APPROVAL APPROVED - An expense claim that was submitted has been approved"Subject: Expense Claim Approved Expense Claim 5 for Demo Buyer has been approved Expense Claim Approval Summary Expense Description Supplier Amount Approval Reason: Approval reason. Total: $50.00 For full approval details please view the expense in Unimarket." |
Community Email set up in community email settings: Approvals |
Community User who submitted Expense Claim |
|
APPROVAL APPROVER NOT REQUIRED - A requisition which was assigned to a user for approval has been approved by another user"Subject: Approval No Longer Required Demo Community Your approval is no longer required because the requisition has already been Approved or Cancelled. The approval task has been removed from your approval queue. Description Supplier Account Code Qty Distribution Percentage Unit Price Subtotal |
Community Email set up in community email settings: Approvals |
Community Approver who doesn't need to approve the requisition anymore. |
|
APPROVAL APPROVER REMINDER - A requisition that was sent to a user is still awaiting approval (the default reminder period can be set in the community approval settings)"Subject: Approval Required Demo Community Description Supplier Account Code Qty Distribution Percentage Unit Price Subtotal Please login to approve or decline this requisition." |
Community Email set up in community email settings: Approvals |
Community User who has an Approval waiting |
|
APPROVAL APPROVER REQUIRED - A requisition has been sent to a user for approval"Subject: Approval Required Demo Community Description Supplier Account Code Qty Distribution Percentage Unit Price Subtotal Please login to approve or decline this requisition." |
Community Email set up in community email settings: Approvals |
Community Approver(s) |
|
APPROVAL DECLINED - A requisition that was submitted has been declined"Subject: Requisition Declined Requisition 193 for Demo Buyer has been declined Requisition Approval Summary Description Unit Price Subtotal Approval Reason: Reason here. Shipping: $0.00 For full approval details please view the requisition in Unimarket." |
Community Email set up in community email settings: Approvals |
Community Buyer who created requisition |
|
APPROVAL MIXED - A requisition that was submitted has some lines that were approved and some were declined (this applies to requisitions that have multiple suppliers also)"Subject: Requisition 191 has been part Declined Demo Community, Requisition Approval Summary Description Unit Price Subtotal Approval Shipping: $0.00 For full approval details please view the requisition in Unimarket." |
Community Email set up in community email settings: Approvals |
Community Buyer who created requisition |
|
| BACKGROUND JOB - A background job (data export) has been completed and is ready for download for either the supplier or the community | Unimarket support@unimarket.com |
Community and Supplier User who initiated background job |
|
BLANKET ORDER ALERT AMOUNT - A blanket order has reached the alert amount set by the blanket order buyer"Subject: Blanket Order Budget Notification Blanket Order 173 Demo Blanket Order Name for Demo Supplier has fallen below your specified alert amount $900.00; only $100.00 is left. Invoices submitted which exceed the amount will be rejected. Please login and View Orders to review the Blanket Order status." |
Community Email set up in community email settings: Orders |
Community User who created Blanket Order |
|
BLANKET ORDER ALERT DATE - A blanket order has reached the alert date set by the blanket order buyer"Subject: Blanket Order Expiry Notification Blanket Order 173 Demo Blanket Order Name for Demo Supplier will expire on 21/06/2017. Invoices submitted after the date will be rejected. Please login and View Orders to review the Blanket Order status." |
Community Email set up in community email settings: Orders |
Community User who created Blanket Order |
|
BLANKET ORDER APPROVAL REQUIRED - An invoice has been created against a blanket order and requires approval"Subject: Unimarket blanket order invoice requires approval Invoice 510981980484 for Demo Supplier has been submitted against your blanket order 173 Demo Blanket Order Name. |
Unimarket |
Community Blanket order creator and Users who blanket order is available to |
|
BLANKET ORDER INVOICE APPROVED - An invoice submitted against a blanket order was approved"Subject: Unimarket blanket order invoice accepted Dear Demo Admin 2, |
Community User who created Blanket Order |
Community Blanket Order creator, Users Available To and User who created invoice |
|
BLANKET ORDER INVOICE DECLINED - An invoice submitted against a blanket order was declined"Subject: Unimarket blanket order invoice declined Dear Demo Admin 2, The reason given was: Click here to login and view this invoice." |
Community User who created Blanket Order |
Community Blanket order creator, Users available to and User who created invoice |
|
BLANKET ORDER SUBMITTED - A blanket order has successfully been submitted"Subject: Demo Community Demo Supplier Blanket Order: 173 Demo Community Blanket Order 173 Supplier Bill To This Blanket Order was issued under the following Terms and Conditions |
Community Email set up in community email settings: Orders |
Community Blanket Order creator: If the blanket order was sent for approval and Available To users CC'd: If they selected to send it to the supplier and mail set up in supplier email settings: Orders.
Note: Whether or not a supplier will receive an email copy of a non-catalog order is dependent upon if they have integration setup and their profile settings. Some suppliers opt to receive all orders (catalog and non-catalog) via the cXML integration. While other suppliers may only receive catalog orders via cXML and will process non-catalog orders via email.
|
|
CATALOG SUBMITTED BY [SUPPLIER]- Alerts customer of a new catalog or an update to an existing catalog."Subject: Catalog Submitted by [Supplier]" Unimarket Catalog Submitted |
Unimarket |
Community Supplier Comments email address and Users with the Catalog Reviewer role |
|
CATALOG APPROVED - A catalog has been approved."Subject: Catalog Approved by "Customer Name" Community "Community Name Here" has approved your catalog "Catalog Name Here". |
Unimarket
|
Supplier Creator of the catalog and Supplier (default email) |
|
CATALOG DECLINED BY [CUSTOMER]- Alerts supplier of a declined catalog."Subject: Catalog Declined by [Customer]" Community [Customer] has declined your catalog. You can view comments posted here. |
Unimarket |
Supplier Creator of the catalog and Admin/Default contact on the supplier profile |
|
COLLABORATOR CANCELLATION - A bid request was cancelled"Subject: Request for Quote Collaboration Cancelled: Demo Bid Request Name The request for quote "Demo Bid Request Name" has been canceled. Please contact Demo Buyer |
Community User who created Bid Request |
Community All collaborators |
|
COLLABORATOR INVITATION - An invitation to collaborate with the creator on a bid request"Subject: Bid Request Invitation to Collaborate: Demo Bid Request Name Dear Demo Manager, Please click here to login and view the details." |
Community User who created Bid Request |
Community All collaborators |
|
COMMUNITY REQUEST SUPPLIER DECLINED - A supplier request that was submitted has been declined"Subject: Supplier Request Declined
|
Community Supplier Request Admin who declined the request |
Community User who requested supplier |
|
COMMUNITY REQUEST SUPPLIER COMPLETED - A supplier request that was sent has now been accepted and the supplier is now available to trade with"Subject: Supplier Request Approved
|
Community Supplier Request Admin who accepted and completed the request |
Community User who requested supplier |
|
COMMUNITY USER INVITATION - An invitation to finalize the creation of a user login"Subject: Become a member of Demo Community Dear Demo, Username: DUsr, Password: h8cxTzjM" |
Community Email set up in community email settings: Default |
Community Email of the user who sent invite |
|
FORUM POST CREATED - A comment has been added to a requisition, the Supplier/Community forum or Workgroup forum for a Bid Request"Subject: Comment added to 'Community/Supplier Demo forum post. This message was added by 'Demo Admin 2' to 'Community/Supplier Forum for Demo Community and Demo Supplier' comments. Please click HERE to respond to this comment." |
Community and Supplier Email of user, email set up in community or supplier email settings: Supplier or Community Forums |
Community and Supplier Email set up in community or supplier email settings: Supplier or Community Forums or User who created Bid Request |
|
|
GENERIC_INTEGRATION_PROBLEM - An integration message has an error in it which has caused it to fail (only sent if 'Email on Failure' is checked on integration point) "Subject: Problem sending integration message for ORDER Unimarket encountered an error while trying to send an integration message with the following details: |
Unimarket |
Community and Supplier Email set up in community or supplier email settings: Default |
|
|
GENERIC DOCUMENT SUBMITTED IN THE COMMUNITY - A new Generic Document has been uploaded in the Community by a Community/Supplier Administrator. "Subject: User has submitted a new Generic Document in Unimarket for Supplier" User has recently submitted a Generic Document in Unimarket for Supplier (Example Document). Log into Unimarket and view the Suppliers Documents tab to view the document. |
Unimarket |
Community and Supplier Comments email address and Users with the Supplier Administrator role |
|
|
GENERIC DOCUMENT SUBMITTED BY THE SUPPLIER - The Supplier has uploaded a Generic Document in their supplier account for a Customer. "Subject: Supplier has submitted a new Generic Document Document in Unimarket Supplier has recently submitted a new Generic Document Document in Unimarket. Log into Unimarket and view the supplier's Generic Document tab under Certificates and Documents to view the document. |
Unimarket |
Community Supplier Comments email address |
|
INVOICE BUYER APPROVAL REQUIRED - An invoice that is outside tolerance has been sent to the buyer for approval"An invoice has been received from a supplier and assigned to you for acceptance. Please login to review and accept the |
Unimarket |
Community Buyer who created the order, that the invoice is against |
|
INVOICE RECEIPTING REQUIRED - An invoice has been submitted against an order which has not been marked as received yet"Subject: Reminder: Receiving Required
Order Number Description Qty Ordered Qty Received Status Please login to receive the items." |
Community Email set up in community email settings: Invoicing |
Community Email of buyer who created order |
|
INVOICE REJECTION - An invoice that was submitted against a blanket order was declined by an approver"Subject: Unimarket Invoicing Issue Dear Demo Admin 2, Contact Demo Manager for further information." |
Community Email set up in community email settings: Invoicing |
Community and Supplier Email of user who created invoice Email set up in community settings: Invoices and Email set up in supplier settings: Invoices |
|
INVOICE RETROFIT APPROVED - A retrofit invoice was approved by the buyer"Subject: Invoice cds46c154c5 approved Retrofit order 177 has been approved and created for invoice cds46c154c5 for Demo Supplier. The invoice and order will Please login to review the invoice and associated order." |
Community User who created the invoice |
Community Buyer selected when creating retrofit invoice |
|
INVOICE RETROFIT CANCELLED - A retrofit invoice that had been submitted has now been cancelled by the creator"Subject: Invoice 45561056 canceled Invoice 45561056 for Demo Supplier has been canceled by the creator and no longer requires your action. It has been removed from your task list. The reason given was: |
Community User who created the invoice |
Community Buyer selected when creating retrofit invoice |
|
INVOICE RETROFIT INVOICE RECEIVED - A retrofit invoice has been sent to a buyer to approve"Subject: Invoice 45561056 received Invoice 45561056 has been loaded and assigned to you for approval. Invoice Number 45561056 Item Code Qty Unit Price UOM Subtotal Please login to review the invoice." |
Community User who created the invoice |
Community Buyer selected when creating retrofit invoice |
|
INVOICE RETROFIT INVOICE REJECTED - A retrofit invoice has been declined by the buyer"Subject: Invoice D5454654 declined Invoice D5454654 for Demo Supplier has been declined by Demo Administrator. The reason given was: Please login to cancel, amend and resubmit the invoice if required." |
Community Buyer selected when creating the retrofit invoice |
Community User who created invoice |
|
INVOICE STUB BUYER REVIEW REQUESTED - An invoice has been emailed into the Community Invoice Inbox and has been assigned to a buyer to processSubject: New incoming Invoice has been assigned to you An invoice has been received from a supplier and assigned to you for acceptance. Please login to review and accept the invoice. If it is not your invoice please assign back to the central invoice inbox." |
Community Email set up in community email settings: Invoicing |
Community Buyer selected when reassigning the invoice stub. |
|
ON HOLD INVOICE - Lists suppliers that have invoices on holdSubject: Unimarket Invoices On Hold Reminder The following suppliers have invoices on hold that require attention.
Click here to view these invoices. |
Unimarket |
Community Email set up in community email settings: Invoicing |
|
ORDER CANCELLED - An order has been cancelled by the buyerSubject: CANCELLED - Demo Community - Demo Supplier Purchase Order: 168 Order 168 has been cancelled Demo Community Supplier Ship To Bill To Buyer Contact Terms Currency Shipping This Purchase Order was issued under the following Terms and Conditions |
Community Email set up in the community email settings: Orders |
Community and Supplier Buyer CC'd in and Email set up in supplier email settings: Orders |
|
|
ORDER EMAIL NOTIFICATION - Failed to email PO to supplier, utilizing email address within supplier's profile. "Subject: Comment added to 'Order XXXXX' Failed to email Supplier XXXX at [buyer's email address]. Please verify if this is the up to date contact point or ask your community administrator for assistance.
This message was automatically added to 'Order XXXXX' comments.
|
Community Email set up in the community email settings: Default |
Community Buyer |
|
ORDER SUBMITTED - An order has been successfully submitted to the supplierSubject: Demo Community - Demo Supplier Purchase Order: 183 Demo Community
Supplier Ship To Bill To Requester: Demo Browser On Account - Default NZD Manual Order Delivery Buyer: Buyer Person This Purchase Order was issued under the following Terms and Conditions |
Community Email set up in the community email settings: Orders |
Community and Supplier Buyer and Browser (if applicable) CC'd in and Email set up in supplier email settings: Orders |
|
PENDING SUPPLIERS - There are new suppliers who are waiting to be connected to the community via the supplier management pageSubject: Pending Suppliers Dear Demo Community,
Please login to Unimarket and decide if you wish to connect with them." |
Community Email set up in community settings: Supplier Comments (sent Daily, when applicable) |
Community Email set up in community settings: Supplier Comments (received Daily, when applicable) |
|
QUOTE CLOSURE - A supplier initiated quote has reached the community specified reminder time before the quote expires e.g. 2 hours before quote expires"Subject: Reminder for Quote: Quote Name Dear Demo Admin 2, Your Quote is due to expire at 23/06/2017 11:45 AM. Please login to Unimarket to review and check out your quote or contact your delegated approver to ensure approval is |
Unimarket |
Community User who the quote was sent to |
|
QUOTE CREATED - A supplier creates a quote for a customer outside of a bid request or RFQ"Subject: New quote from Demo Supplier for you. Dear Demo Admin 2, |
Unimarket |
Community User who was selected when quote was created and Creator of quote is CC'd in |
|
REQUISITION ABANDONED - A user has cancelled a requisition that was assigned to them"Subject: Requisition 174 Canceled Your Requisition 174 has been canceled by Demo Buyer (Email address here). Please submit a new |
Community Email set up in the community email settings: Default |
Community User who created and reassigned the requisition |
|
REQUISITION ASSIGNMENT - A user has reassigned a requisition to buyer to checkout"Subject: Requisition 174 Assigned Demo Admin 2 has assigned a requisition to you for action. They included the note: |
Community Email set up in the community email settings: Default |
Community User who requisition was assigned to |
|
REQUISITION COMMENT ADDED - Buyer and/or Approvers have commented on a RequisitionSubject: Comment added to 'Requisition RXXXXXX’ by 'User Name'
(This will be whatever the comment is) This message was added by [this message was added by user that submitted comment] to 'Requisition R422604' comments. |
Community Email set up in the community email settings: Default |
Community Buyer and Approver(s) who the approval is sitting currently with |
|
RFQ ACCEPTED - A supplier has accepted and provided a quote for a bid request"Subject: Accept Bid Request Demo Bid Request Name Here Dear Demo Buyer, |
Unimarket |
Community User who created Bid Request |
|
RFQ DECLINE - Supplier has declined the Bid Request or RFQ"Subject: Decline Bid Request Demo Bid Request Name Here Dear Demo Buyer, |
Unimarket |
Community User who created Bid Request |
|
RFQ INVITATION - A community user has created an RFQ or Bid Request"Subject: Bid Request: Demo Bid Request Name Dear Demo Supplier, Suppliers should ensure that their Bid is submitted no later than 21/06/2017 5:00 PM. All queries regarding this Bid Request should be directed to the sender. Demo Bid Request Name. Respondents are required to complete the Unimarket online registration or login to their existing account. Bid responses should then be submitted electronically via your Unimarket account. View the Bid Request Please Note Demo Community reserves the right to not accept the lowest price or any bid; and change, suspend or cancel (in whole or in part) any aspect of this bid process at any time. Information in this Bid Request is provided for the sole purpose of preparing and submitting a bid, and the information will be kept confidential and will not be used for any other purpose. The respondent's Bid must allow for all obligations in providing the product or service. Demo Community's expectation is that the prices are the total price payable. View the Bid Request. Terms & Conditions www.tsandcsdemo.co.nz Terms and Conditions Text here.." |
Community User who created RFQ |
Supplier and External Email address in supplier email settings: RFQs and Email specified by RFQ or Bid Request creator when inviting supplier not in Unimarket |
|
RFQ QUOTE - Supplier has accepted and quoted for the Bid Request or RFQ"Subject: Created a quote for Bid Request Demo Bid Request Name Here Dear Demo Buyer, |
Unimarket |
Community User who created Bid Request or RFQ |
|
RFQ WON - The Bid Request or RFQ has been awarded and the user awarding it has selected to notify the suppliers"Subject: Request for Quote WON: Demo Bid Request Name Dear Demo Supplier Administrator, We intend to accept all or part of the quotation "Demo Bid Request Name", offered by your company. Expect to receive a purchase order reflecting the final award details shortly. If you have any queries, please do not hesitate to contact the undersigned. |
Community User who created Bid Request or RFQ |
Supplier Email set up in supplier email settings: RFQs |
|
SFTP File Processing Error - Problem processing file ‘FILENAME’Subject: “Problem processing file ‘FILENAME’” Unimarket encountered an error while trying to process a file with the following details |
Unimarket |
Customer Community “Integration” email (or Default, if none setup) |
|
SUPPLIER CONNECTED - Customer has connected to supplierSubject: Connected to Customer You have been connected as a supplier to (Customer Name) via the Unimarket Marketplace. Our records have been automatically updated with the details you provided during registration. If you require further information please add a comment to (Customer Name) through the Comments menu or via the contact details below. To use the Comments menu, log into the Unimarket supplier portal (https://supplier.unimarket.com) and select the Profile menu. You can then select (Customer Name) and choose the Comments tab. |
Unimarket |
Supplier Default Contact |
|
SUPPLIER DISCONNECTED- Customer has disconnected supplierSubject: Disconnected from X Community Community X has removed you from their community and online trading has been disabled. If you require further information please contact Community X through the comments feature under the Profile/Customers section of your Unimarket account.
|
Community Supplier Comments Email address on File in Community Settings. |
Supplier Default Contact |
|
SUPPLIER LITE- Customer has added a new Lite SupplierSubject: Unimarket E-procurement Notification on behalf of (Community Name) Dear Lite Supplier Name, Order Email (where your orders will be sent): order@sendhere.com |
Community Lite Supplier Default Email address on file, in Community Settings. |
Supplier Lite Supplier Contact Email Address, entered when Lite Supplier is created |
|
SUPPLIER PROFILE CHANGES - To alert customer of changes on supplier profiles"Subject: [Supplier] details have been Changed Changes have been made to the supplier 106 Grill LLC. To prevent any fraudulent activity you have been notified of the below changes. The following supplier profile information has been changed:
|
Unimarket |
Customer Supplier Profile changes email address |
|
SUPPLIER BANK ACCOUNT CHANGED - A supplier has changed their bank account information in their Company Profile"The Unimarket supplier profile bank account details for DemSup were changed by Demo Supplier Administrator. Bank account security is important so please review the details within your Unimarket account to ensure they are correct. The new details will be sent to all your connected customers. New bank account details:
|
Unimarket |
Community Email set up in supplier email settings: Invoicing |
|
TASK DIGEST - If the community has the Task Digest enabled, any users with tasks showing on their Outstanding Receiving page will receive an email advising them of the order details (max 10 orders) and the frequency of the email is set by a community admin"Subject: Unimarket Tasks Outstanding
Outstanding Tasks
|
Community Email set up in community email settings: Default |
Community Any users who has an outstanding receiving tasks |
|
TRANSACTION RUN - A scheduled Transaction Run has been created and an email address has been entered to send the report notification after the transaction run has been generated."Subject: Unimarket Report is ready Your scheduled Unimarket Transaction Run is ready. Use the link above to be taken directly to your report, or login and navigate to the Insights module / Transaction Runs.
|
Unimarket |
Community User who's email address was added, when scheduling the Transaction Run |
|
WORKFLOW TASK - A contract creator has created a workflow task for a contract
|
Community User who created the workflow task |
Community User who task has been assigned to |
(search terms: emails, emails sent, alert emails)
- Supplier_Added_to_Community.html4 KB
- Workflow_Task.html3 KB
- RFQ_Lost_-_Cancelled.html3 KB
- RFQ_Lost_-_Reviewed_Not_Accepting.html3 KB
- Generic_Integration_Problem.pdf100 KB
- Approval_Approved.pdf90 KB
- Approval_Approval_Required.pdf90 KB
- Approval_Approver_No_Longer_Required.pdf90 KB
- Approval_Mixed.pdf90 KB
- Background_Job.pdf90 KB
- Bank_Account_Changed.pdf90 KB
- Background_Job_2.pdf90 KB
- Approval_Reminder.pdf90 KB
- Invoice_Receipting_Required.pdf90 KB
- Blanket_Order_Submitted.pdf100 KB
- Blanket_Order_Alert_Amount.pdf90 KB
- Blanket_Order_Approval_Required.pdf90 KB
- Blanket_Order_Invoice_Approved.pdf90 KB
- Blanket_Order_Invoice_Declined.pdf90 KB
- Invoice_Rejection.pdf90 KB
- Collaborator_Invitation.pdf90 KB
- RFQ_Invitation.pdf90 KB
- RFQ_Reminder.pdf90 KB
- Pending_Suppliers.pdf90 KB
- Community_Request_Supplier_Completed.pdf90 KB
- Community_Request_Supplier_Declined.pdf90 KB
- Collaborator_Cancellation.pdf90 KB
- Community_User_Invitation.pdf90 KB
- Invoice_Rejected.pdf100 KB
- Invoice_Retrofit_Received.pdf90 KB
- Invoice_Retrofit_Approved.pdf90 KB
- Invoice_Retrofit_Declined.pdf90 KB
- Order_Cancelled.pdf100 KB
- RFQ_Quote.pdf90 KB
- RFQ_Accepted.pdf90 KB
- Quote_Created.pdf90 KB
- RFQ_Declined.pdf90 KB
- Quote_Declined.pdf90 KB
- RFQ_Outbid.pdf90 KB
- RFQ_Rejected.pdf90 KB
- RFQ_Won.pdf90 KB
- RFQ_Due_Date_Passed.pdf90 KB
- Supplier_Connected.pdf90 KB
- Supplier_Disconnected.pdf90 KB
- Supplier_Registered.pdf90 KB
- Supplier_Request.pdf90 KB
- Supplier_Upgraded_to_Premium.pdf90 KB
- Catalogue_Load_Completed.pdf90 KB
- Catalogue_Closed.pdf90 KB
- Catalogue_Validation_Errors.pdf90 KB
- Requisition_Assignment.pdf90 KB
- Requisition_Abandoned.pdf90 KB
- Supplier_Admin_Email_Changed.pdf90 KB
- Blanket_Order_Alert_Date.pdf90 KB
- Email_Rejected.pdf100 KB
- Invoice_Stub_Buyer_Review_Requested.pdf90 KB
- Supplier_Invitation.pdf90 KB
- Task_Digest.pdf90 KB
- Invoice_Retrofit_Cancelled.pdf90 KB
- Quote_Closure.pdf90 KB
- Supplier_Lite_Created.pdf90 KB
- Supplier_Document_Expiry_Alert.pdf90 KB
- Supplier_Certificate__Expiry_Alert.pdf90 KB
- Supplier_User_Invitation.pdf90 KB
- Order_Submitted.pdf100 KB
- Approval_Declined.pdf100 KB
- Forum_Post_Created.pdf100 KB