The Invoice Inbox allows suppliers and the community to submit invoices electronically via email. If enabled, communities can configure the inbox. To allow Buyers to process invoices related to their orders.

Activation Note: The Invoice Inbox and the Buyer Invoice Inbox option are not enabled automatically. You must contact your Unimarket Account Manager, to request enablement.

Invoice Linking and Buyer Notification

Each community with this feature enabled has a unique Invoice Inbox email address.

An invoice is automatically linked to an order if:

• The order number is referenced in the email subject line.

• It is manually linked to a buyer or order by a user with the Create Invoices role (e.g., Accounts Payable).

Once an invoice is linked, the Buyer receives a notification email asking them to review the invoice. And a corresponding task appears, in their Tasks menu under Invoice Inbox.

Buyer Actions in the Invoice Inbox

When the Buyer clicks on the Invoice Inbox task, they are taken to the Invoice Inbox screen. Where they can review current invoices awaiting action. Invoices will present two main options:

• Invoice Order: Starts the standard Invoice Order process. It auto-selects the order number and supplier, and the attachments from the invoice stub carry over to the created invoice.

• Review: Provides the user with options to manage the assignment, such as reassigning the buyer, un-assigning the buyer, or changing/editing the linked order.

Create Option Note: If the buyer also possesses the Create Buyer Invoices role, they will see a Create option. Which allows them to manually create a retrofit invoice, when no order exists within Unimarket.

Once the Buyer selects Invoice Order or Create, or selects Unassign/Reassign, the task disappears from the Tasks menu and is removed from the Invoice Inbox page.