Locate Supplier's Payment Details

  • Updated

The Payment Details screen displays a comprehensive timeline of the payment events, associated an invoice.

Important Note: Finexio does not issue a USPS tracking number, when issuing/sending supplier checks. There is a Finexio Payment Reference trace ID (for internal tracking purposes) assigned, for all checks issued.

 

Access Invoices Screen

  • Click Client Reporting (on the left side panel).
  • Select Invoices tab (bottom of screen).

 

Locate a Specific Payment Detail

  • Click the dropdown in the applicable filter field
  • In the specific search field, enter the specific information.
  • Check the applicable box.
  • Select the desired invoice.
  • Click View Payment Details (bottom right of screen)

 

View Payment Details

The Payment Details screen consists of data under 3 headers named: Timeline, Invoices and Payment Details (on the right side of screen).

 

Timeline Section

The Timeline provides a breakdown of the payment status and events.

Headers Payment Events
Payment Status

The state of the specific payment event.

  • Pending means the invoice is processing.
  • In Progress means disbursement, funding, refund or reissues is in process.
  • Settled means ACH sent, card purchase completed, check cleared, or wire sent.
Payment Event Date The specific payment event date, associated with the transaction activity.
Payment Event Stage The specific payment event stage associate with issuing payment (e.g. Funding).
Payment Event The payment event associated with the transaction activity.
Payment Event Description Actions taken by Finexio.
Payment Event Amount Amount of the payment.
  Check Image If the payment issued by check, click on the link icon (). To view the check image and details.
  Remittance Receipt Click on the link icon (), to view the Financial Transaction Remittance details. Refer to sample image below.
  Instrument Number The last 4-digits of the virtual card or ACH Trace ID (15-digits).
  Correction Comments Message of correction made.
  Correction Created By Identity of corrector (e.g. Finexio).
  Correction Reason Reason of correction listed.
  Correction Ticket Number  
  Step The stage in the issuing payment.

 

Financial Transaction Remittance Example

Below is an example of a payment remittance generated:

 

Invoices Section

Provides additional information about the specific invoice (e.g. Discount Amount, Reconciliation ID).

 

Payment Details Section

The following information is listed on the right side of the screen.

Headers Sorting Criteria
Supplier Name The name of the supplier.
Supplier ID Assigned by the community and listed in the supplier's profile (in Unimarket).
Payment Method Method used to disburse funds, to supplier (e.g. ACH, Virtual Card, Check).
Buyer Name The name of your community.
Payment Reference ID Unique identifier assigned by Finexio (i.e. Trace ID).
Instrument Number

The last 4-digits of the virtual card or ACH Trace ID (15-digits).

Note: If there are multiple invoices associated with the payment, the Instrument Number will be the invoice numbers.
  Batch Number The applicable batch file the payment was listed on.
  $ Payment Amount of payment disbursement.
  # Invoices