Export Supplier Responses from a RFQ

  • Updated

Export supplier responses from a RFQ to analyze submissions offline, share with stakeholders, or archive for audit purposes. This is typically used after suppliers have submitted their responses and you need a consolidated view.

 

Prerequisites

  • User with the Bid Requests role.
  • Supplier responses have been received (bid is open or closed with submissions)

 

Essential Details

  • Background Jobs: If you are exporting a large amount of data, it might take a minute to process. You don't have to stay on the page; you can come back to the Background Jobs screen later to find your file.
  • Exports are processed as Background Jobs and are available for 7 days for download (in CSV format).

 

Option 1: Using Export Responses Function

  1. Go to Sourcing module > select Bid Requests
  2. In the ID field, enter the bid request number.
  3. Select the Responses tab and click the Suppliers tab.
  4. Select Export Responses. 
  5. Click the here hyperlink.

 

  1. Download File: The Background Jobs screen will populate. Once the file is in a Finished State, select the Download link.

 

Option 2: Using Dropdown in Search Icon

  1. Go to Sourcing module > select Bid Requests
  2. In the ID field, enter the bid request number.
  3. Select the Responses tab and click the Supplier Responses tab.
  4. Click the down arrow in the Search icon 
  5. Select Export.

 

  1. Click the here hyperlink.

  2. Download File: The Background Jobs screen will populate. Once the file is in a Finished State, select the Download link.

 

Results/Validation

  • You receive an Excel file (or similar) containing supplier responses.
  • Each supplier’s answers, pricing, and attachments (if supported) appear in structured columns or separate tabs.