Unimarket has partnered with ineedafile.com (INAF) to provide Virtual Mailroom Services, automating the entire invoice receipt process. The INAF team manages the handling of physical and electronic documents, including scanning, image importation, storage, and retrieval services.
INAF Service Offerings
The INAF team performs both general and advanced invoicing tasks to process and submit invoices within Unimarket:
| Task Category | Service Details |
|---|---|
| Document Intake & ID | Opening physical mail, scanning documents, opening email attachments, saving them, and assigning a unique Doc ID to each item. |
| Initial Indexing | Indexing each invoice using key header information: Invoice #, Invoice Date, and Amount. |
| Processing & Submission | Processing invoices, potentially re-indexing data as needed, and submitting the final processed invoice directly into Unimarket. |
Methods for Vendor Invoice Submission
Vendors can submit invoices to the managed INAF system through three methods:
Physical Mail: Invoices are mailed by vendors to a post office box managed by ineedafile.com.
Direct Email: Invoices are emailed by vendors directly to a dedicated inbox managed by ineedafile.com (e.g., school@ineedafile.com).
Automatic Forwarding: Invoices are automatically forwarded to ineedafile.com from an existing community email address.