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Blanket Order Credits

Nas Patnugot
  • Updated

Blanket order credits will be applied to new blanket orders from when your community has enabled Blanket Order Credits. Please engage with your Account Manager to enable this setting.

 

When raising a credit against a Blanket Order, an Invoice Acceptance task is generated for the 'Available To' members who can accept and apply this against any Retrofit Release Order on the blanket. When this is performed, the amount will be added back to the available funds on the Blanket Order.

 

Note:  This currently only applies to credits submitted directly against a blanket order and does not apply to credits applied directly to a release order that sits under a blanket order.

 

1) A Blanket Order has Release Orders/Invoices entered and these reduces the Funds Available (e.g. Funds Available $93,000 after 2 invoices were Accepted)

Blanket Invoices.jpg

 

2) Create a Credit invoice against this Blanket Order:

Creating_Credit_Invoice_against_Blanket_Order.jpg

 

3) When clicking on Accept/Reject button for a Credit invoice, a succeeding screen will confirm to which Release Order will the credit be applied.

 

Accept Credit Invoice_Order Search.jpg

 

Once a Credit Invoice is Accepted, the Funds Available will be updated accordingly with the Credit Invoice Amount:

Credit Applied.jpg

 

 

The system will update the Funds Available on Blanket Orders as follows:

  • Approved Release Orders reduce the available funds
  • Invoices against Retrofit Release Orders in the Invoice Accepted state will do the following
    • If the invoice total is a negative (i.e. a credit) the available funds will increase
      • If “Include Shipping” and “Include Tax” are both enabled, we credit the Invoice Total value
      • If “Include Shipping” is enabled, but “Include Tax” is disabled, we will use the Invoice Subtotal plus the Shipping value
      • If “Include Shipping” and “Include Tax” are both disabled, then we use the Invoice Subtotal only

 

Note: The Available Funds cannot be more than the original Blanket Order approved total. If a credit is ever entered that is greater than the original total, the Available Funds will be limited to the original amount. (For example, Blanket Order for $10000, Available Funds $8000, credit invoice for $3000 would set Available Funds to $10000.)

 

Note: Both the Blanket Order and Retrofit Release Order being credited will need to have been created after enabling the 'Blanket Order Credits' setting, in order for the available funds to be updated.

To apply this feature to existing blanket orders, you will need to create a new version of the Blanket Order through a copy or recreating it to a new Blanket Order with the same details. 

 

Hot tip!
Blanket order funds available are easily seen on the Order Export. The Blanket Order report now includes the requisition number, and members listed in the 'Available To' field (both enabled and disabled users).

 

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