Overview

If you are requested to submit electronic invoices through Unimarket, then you have two options:

1. Integrate with Unimarket to allow invoices to be sent directly from your system to Unimarket.
2. Login to your Unimarket Store to create electronic invoices from the orders you have received. This is called 'Invoice Order', and is also referred to as PO Flip.

E-Invoice integration (cXML)

Electronic invoices can be submitted to Unimarket via https in cXML format. The technical requirements for cXML invoice integration can be found here.

Invoice Order (PO Flip)

The Invoice Order functionality provides suppliers with the ability to create electronic invoices through the Unimarket application. Invoice Order allows suppliers to 'flip' orders they have received from customers into invoices and send them back to the customer for payment. Invoice matching is then completed online 'in the cloud' meaning that the matching status of the invoices can then be viewed via the Supplier Store. If you do not have the invoicing option enabled then please contact support@unimarket.com.

Creating an Invoice

To create an invoice against orders that have been raised through Unimarket, there are three methods you can use:

1. Invoice Order when viewing the order

• Locate the order you would like to invoice by selecting View Orders from the Transactions section of the left hamburger menu, then search for the order by using the search options available.
• Access the order by clicking on the order number. Once you have accessed the order you can create an invoice by selecting Invoice Order in the top right of the screen.
• Enter the Invoice Number,  Invoice Date and an attachment of the original invoice. Enter any additional information you would like to provide, this can include due date, comments or any other attachments you would like to add. 
• If any changes to the line item detail from the order to the invoice are necessary (e.g. submitting a partial invoice, invoicing a different amount etc.) click Edit on the order line. You are able to change the quantity, unit price, and unit of measure.
• If shipping charges are required, enter the shipping amount in the box below subtotal.

• Click Create to submit the invoice for matching.

2. Invoice Order from the Non-Invoiced Orders screen

• Select Non-Invoiced Orders from the Transactions section of the left hand hamburger menu.
• Locate the desired order using the search filters and select Invoice Order to the right of the order.
• Enter the Invoice Number,  Invoice Date and an attachment of the original invoice (required fields). Enter any additional information you would like to provide, this can include due date, comments or any other attachments you would like to add. 
• If any changes to the line item detail from the order to the invoice are necessary (e.g. submitting a partial invoice, invoicing a different amount etc.) click Edit on the order line. You are able to change the quantity, unit price, and unit of measure.
• If shipping charges are required, enter the shipping amount in the box below subtotal.
• Click Create to submit the invoice for matching.

3. Invoice Order from the Transactions menu

• Select Invoice Order from the Transactions section of the left hand hamburger menu.
• In the header section of the invoice select the desired customer, enter the Invoice Number,  Invoice Date and an attachment of the original invoice (required fields). Enter any additional information you would like to provide, this can include due date, comments or any other attachments you would like to add. 
• In the Order Number section click on the search icon to find the desired order that relates to the invoice (you can select 1 or many depended on your community settings).
• From within the Search window select the desired order and click the Add Order button. The order line details will be added to the invoice.

• If any changes to the line item detail from the order to the invoice are necessary (e.g. submitting a partial invoice, invoicing a different amount etc.) click Edit on the order line. You are able to change the quantity, unit price, and unit of measure.
• If shipping charges are required, enter the shipping amount in the box below subtotal.
• Click Create to submit the invoice for matching.

Matching Statuses Explained

The View Invoice page will show a summary of the matching statuses.