Overview
A standard catalog (sometimes referred to as a "Hosted" catalog, as the catalog data is hosted on Unimarket's website), can be created by uploading a spreadsheet of products using the Create Catalog option in Unimarket. Products can then be added/removed or edited (individually or in bulk) once the initial catalog has been created.
The products in a standard catalog can be priced, (e.g. $10.00 per item) with an Add to Cart option or they can be priced as per quote ("RFQ") giving users a Get Quote option.
Products can be linked to a form in Unimarket that allows additional configuration options such as size or color. For more about forms please visit the Creating Catalog Forms page.
Creating a Standard (Hosted) Catalog
Before you can create a catalog, you need to add your product information into a catalog template spreadsheet. The standard catalog template is available from the final page of the Create Catalog wizard in Unimarket and you can also get a copy of the catalog template at the bottom of this page.
Already have a catalog on your website?
Unimarket offers Roundtrip catalog functionality (sometimes known Punch-out catalog) which allows integration between Unimarket and your e-commerce website. For more information email support@unimarket.com
What do the fields in the catalog template mean?
| Column | Field Name | Description | Mandatory |
| A | Code | Product item number or code (SKU). This must be a unique ID. | Y |
| B | Name | Name of Product (2000 Char limit). | Y |
| C | Description | Description of Product (you may also wish to enter the quantity, e.g. "Box of 12") (2000 Char limit). | N |
| D | List Price | Price of the item before any discounts. Can be a dollar amount (with no commas) or set as RFQ (Request for Quote) | Y |
| E | Manufacturer Name | The name of the manufacturer. | N |
| F | Manufacturer Part ID | The manufacturers part number. | N |
| G | Form | Enter the form you want to link to the product. For more information on Forms, please refer to Creating Catalog Forms. | N |
| H | Category | Enter the relevant UNSPC product code for the category of the product or catalog. More information on codes and where to search for them can be found here. | Y |
| I | Units |
Enter the relevant Unit of Measure code (like DZN for Dozen etc.). If left blank, the product will default to "EA" for Each). See the Unimarket Units of Measure article for more examples |
N |
| J | Quantity Available | Leave Blank - This field is used for the quantity in stock. This should only be used if you have a limited number of items in stock and you do not wish to receive any more orders for that item once the stock is depleted. If you do not wish to enter a quantity please leave the field blank. | N |
| K | Link | Hyperlink to a specific webpage or online document that provides critical product information, not already listed in the Description. | N |
| L | Lead Time | Indicates the number of days lead time to ship the product. | N |
| M | Allow Decimal | If the product can be purchased in decimal quantities (like 1.5 pounds of ground meat) then type Y. The default is N. | N |
| N | Image Name | Name of image to be provided in zip file (add image extension to name i.e. picture.jpg), or URL for the image, i.e. http://www.yourwebsite.com/imagename.jpg Images can be PNG, JPG or GIF format. We resize them automatically to 75x75/150x150/1024x1024, however to ensure your catalog loads quickly we recommend that you do not load very large images as it will slow down the loading process. (NOTE: Images must use the color model RGB.) |
N |
| O | Discount | A percentage discount off the list price. | N |
| P | Hazardous Class | GHS classification of hazards is divided into class. 1- 9. They can also have divisions. 1.1, 1.2 (Class.Division) | N |
| Q | Hazardous UN Number | UN number (United Nations numbers) are four-digit numbers that identify hazardous materials, different to UNSPSC Code | N |
| R | Safety Data Sheet | A link to the Safety Data Sheet which can be displayed so that the user can click to view the SDS | N |
| S | CAS Number | CAS Registry Number - also referred to as CASRN or CAS Number, is a unique numerical identifier assigned by the Chemical Abstracts Service (CAS). Format: XXXXXXX-YY-Z. https://chejunkie.com/knowledge-base/validate-cas-registry-numbers/ | N |
| T | Search Terms | Other terms that suppliers can add that assist in the search for item. Comma separated. | N |
| U | Pack Quantity | Pack Quantity is the quantity in one pack. (This must be entered as a number). | N |
| V | Controlled | Flag that indicates if the item is restricted or controlled. | N |
| W | Green | Indicates if the item is green. | N |
| X | Indigenous | Indicates if the item is indigenous. | N |
| Y | Energy Star | Indicates if the item is Energy Star. | N |
| Z | Recyclable | Indicates if the item can be recycled. | N |
| AA | Taxable | Indicates if the item has tax applied. | N |
Save the file as a CSV file. To do this, within excel, click on Save as and select CSV (comma delimited) from the save as type drop down list.
| Note: If you are not uploading images with your catalog, skip the next step and go straight to "Uploading a Catalog". You do not need to Zip your catalog if you are not uploading image files. |
Adding Images to a Catalog Using a Zip File;
If you have image files you want to add to the catalog (and those image file names are referenced in the catalog), send the catalog and the images files to a Zip file. If you do not upload images; the system will automatically display the Unimarket logo. (See Column N in the table above for details on how to save your images.)
| Note: Please ensure that your catalog product template and your images are zipped together into a single zip file for upload. |
Adding Images to a Catalog Using a URL
If the images you wish to include in your catalog are available online e.g. on an online store, including the image URL in the Image Name column will ensure that image appears as the product image. (See Column N in the table above for details on how to save your images.)
Uploading a Catalog
Before creating your first hosted catalog, please ensure you have set up your delivery and payment options. For more information on how to do this please go to the Configure Store page.
To begin the process, click on the top left menu and select the Catalogs option followed by the Create Catalog option.
There are 4 steps to loading the catalog. At each step, click on Next to continue or Previous to return to a previous page.
- Header: Allows you to name the catalog and define the catalog options.
- Catalog Name: Name of catalog. This will be visible to the buyer.
- Catalog Description: Allows you to enter a brief description of the catalog.
- Catalog Type: Choose Standard to create a hosted catalog. If you are setting up a Punchout catalog, choose Roundtrip.
- Shipping Option: Select from the pre-determined drop down list.
- Schedule: Allows you to determine how long you want the catalog to run for. Please note, you can stop the catalog at any time. You can either select a start date, or alternatively tick the 'Now' box to start the catalog straight away. You may leave the End Date blank to create a never-ending catalog. You can also select Publish Now or Review Draft. Selecting Review Draft will upload a catalog in the 'Pending Catalog' section with all the products under the Draft tab.
- Summary: The summary section allows to you to check the setup details of the catalog before you commence the upload. Click on the back button to make any required changes. At this point you can save the catalog setup and resume later if needed. If you wish to resume later, you will find the catalog setup under the 'Pending Catalog' section.
- Upload: Browse and select the csv or zip file you wish to upload. Depending on the size of the catalog, it may take some time to load. If an email address is entered, Unimarket will notify you by email as soon as the loading is complete. Once you have clicked the 'Finish' button, you will be referred to the Pending catalog screen where you can monitor the progress of the catalog.
You may receive an error, explaining that validation errors were found in products. Click View to see and edit these errors.
View Store
To see how your catalog looks to customers go to Profile > View Store and click on the catalog to browse your products from a customer view point.
Recent change implemented to Buyer Groups
This was previously selected by the supplier but has now moved to the community side to select which buyer groups within their community can see your catalogs.