If you have the Payments feature enabled you can periodically upload your payment information into Unimarket. You can view and/or upload payment details on the Payments screen which is under the Invoices Module.
Payment details are visible on invoices so that you can view and search the payment status of your invoices from inside Unimarket. Suppliers will also get payment information relating to their invoices which means they don’t need to follow up with your AP team for details.
Users with the Create Invoices role will have the ability to Upload Payments. Users with the Create Invoices, View Transactions and/or Community Administrator role can view the Payments screen. To view the payments screen simply navigate to the top of your homepage and select Invoices > Payments.
From the payments screen users will have the ability to search for payments by Payment Number, Supplier, Date Range, Invoice Number and Payment Status.
Payment Status Definitions
Canceled = Payment has been canceled
Failed = Payment failed
Paid = Payment successfully issued
Paying = Payment is in progress
Delete= Payment no longer visible
Upload Payments
Users with the Create Invoices role will have the ability to upload payments. From the Payments screen users can select the More Actions menu and select Upload Payments. This will bring a pop-up window that will provide users with a csv template for the payment upload. Once the template is populated with the necessary information simply choose the appropriate file and select OK.
| NOTE: The Specification document will explain what should be entered in the fields on the Template. |
Once payments have been loaded, clicking into a payment will allow for more details such as Invoice number, Payment Date, Payment Method, Status, Amount, References, and Comments.
Payment Status Terms and Specifications
| Terms | Specifications | Type | Mandatory |
| Payment Number | The external payment identifier (Payment source, check run, etc...). | Text | Y |
| Transaction Date | This is the date the payment was made. | Date | Y |
| Payment Operation | The payment operation, NEW if uploading a payment, UPDATE or DELETE when updating existing payment. | Value | Y |
| Supplier | The supplier's name. | Text | N |
| Supplier Vendor ID | The supplier external vendor ID. | Text | Y |
| Payment Status | Actual status of the payment; PAID, PAYING, FAILED, CANCELLED, DELETED. | Value | Y |
| Payment Method | Used payment method; ACH_EFT, CASH, CHECK, PCARD, CREDIT_CARD, DEBIT_CARD, VIRTUAL_CARD, GHOST_CARD, WIRE, DRAFT, OTHER. | Value | Y |
| Card Type | Type of card if a card has been used as a payment method; AMEX, VISA, MasterCard, Discover. | Value | N |
| Reference | Users can enter up to 255 characters. This is typically the electronic reference or the check number. | Text | N |
| Comments | Users can enter up to 255 characters. This is for any comments to identify the payment. | Text | N |
| Invoice Number | External invoice identifier; typically the invoice number provided by the supplier. | Text | Y |
| Invoice Payment Amount | This is the amount being paid toward the invoice. | Decimal | Y |
| Currency | Currency of the payment. | Text | Y |
| Invoice Comments | Any comments to identify the invoice. | Text | N |
After a payment has been uploaded, the payments will be posted to the invoices and will be view-able by all users within the header section of the invoice. Suppliers will also be able to view this information when reviewing their invoices.
NOTE: If the file includes an invoice that is a duplicate:
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Payment Status via Automatic Upload
Unimarket also offers customers the ability to update payment status information by automatic upload. Speak to your Account Manager for further details.