If Communities have the Payments feature enabled, users can view and/or upload payment information into Unimarket.
Payment details are visible on invoices so that you can view and search the payment status of your invoices in Unimarket.
Additionally, suppliers will also receive payment information related to their invoices which means they don’t need to follow up with the AP team for details.
View Payments Screen
To view the Payments screen, users with the Create Invoices, View Transactions and/or Community Administrator role can view the Payments screen.
To view the Payments screen go to the Invoices module > select Payments.
From the payments screen users will have the ability to search for payments by Payment Number, Supplier, Date Range, Invoice Number and Payment Status.
Payment Status Definitions
- Canceled: Payment has been canceled
- Failed: Payment failed
- Paid: Payment successfully issued
- Paying: Payment is in progress
- Delete: Payment no longer visible
Upload Payments
Users with the Create Invoices and/or Community Administrator role, will have the ability to upload payments.
To upload payments, go the the Invoices module > select Payments > click More Actions > select Upload Payments. Once completed, the Upload Payment Remittances pop-up box will appear. Select Browse to upload the CSV file > click OK.
| NOTE: The Specification document will explain what should be entered in the fields on the Template. |
Payment Status Terms and Specifications
| Terms | Specifications | Type | Mandatory |
| Payment Number | The external payment identifier (Payment source, check run, etc...). | Text | Y |
| Transaction Date | This is the date the payment was made. | Date | Y |
| Payment Operation | The payment operation, NEW if uploading a payment, UPDATE or DELETE when updating existing payment. | Value | Y |
| Supplier | The supplier's name. | Text | N |
| Supplier Vendor ID | The supplier external vendor ID. | Text | Y |
| Payment Status | Actual status of the payment; PAID, PAYING, FAILED, CANCELLED, DELETED. | Value | Y |
| Payment Method | Used payment method; ACH_EFT, CASH, CHECK, PCARD, CREDIT_CARD, DEBIT_CARD, VIRTUAL_CARD, GHOST_CARD, WIRE, DRAFT, OTHER. | Value | Y |
| Card Type | Type of card if a card has been used as a payment method; AMEX, VISA, MasterCard, Discover. | Value | N |
| Reference | Users can enter up to 255 characters. This is typically the electronic reference or the check number. | Text | N |
| Comments | Users can enter up to 255 characters. This is for any comments to identify the payment. | Text | N |
| Invoice Number | External invoice identifier; typically the invoice number provided by the supplier. | Text | Y |
| Invoice Payment Amount | This is the amount being paid toward the invoice. | Decimal | Y |
| Currency | Currency of the payment. | Text | Y |
| Invoice Comments | Any comments to identify the invoice. | Text | N |
Once payments have been loaded, click into a payment for more details, such as: Invoice number, Payment Date, Payment Method, Status, Amount, References, and Comments.
After a payment has been uploaded, the payments will be posted to the invoices and visible by going to the Invoices module > click Payments > locate the desired payment number > click the invoice number to be routed to the desired invoice screen.
Suppliers will also be able to view this information when reviewing their invoices.
NOTE: If the file includes an invoice that is a duplicate and:
|
Payment Status via Automatic Upload
Unimarket also offers customers the ability to update payment status information by automatic upload. Speak to your Unimarket Account Manager for further details.